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All scenes
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agency OS · a real, in-use system · live sandbox

Watch a deliverable move.

This is the deliverable review loop from an agency operating system I run in production. Work flows Editor → PM → Client and back. Act in any column. Approve, request a revision, or push it back, and watch the card hand off to the next person. Hover any thumbnail to preview. Every client approval and revision teaches the studio a house rule. The same OS also runs projects, invoicing, commissions, and leave, sampled below.

Mira VossClient

Lattice Studio: Spring rebrand

your review

Homepage hero, v2

v2

Kai RenderProject manager

3 / 12 retainers active

queue

Launch carousel, slide 1

v1

from editor · needs your sign-off

Sage HollowayEditor

Senior designer · 2 in progress

in progress

Welcome email banner

v1

Drafting the first cut.

house rules · what every approval teaches

2 rules

  • Do:

    Standard retainer = 2 revision rounds; flag 3+ for scope review

    for Kai

  • Do:

    Watermark every client preview · drop on shipped delivery

    for Sage

outcomes · what this loop ships

illustrative sample data

deliverables approved
1,284
last 90 days
invoices issued
£412k
12 active retainers
partner commissions paid
£38k
6 partners, auto-split
leave & WFH requests
318
gated + audited
See the live productthe agency OS I runthis same loop runs my own ops →

Sample numbers for the sandbox, not a real company's metrics.

activity feed · real-time

  • 2 min ago

    Sage Holloway submitted · Homepage hero, v2 → PM review

  • 1 min ago

    Kai Render approved + sent to client · Homepage hero, v2

the rest of the OS · running alongside this loop

one system

  • Scoped projects

    12 active

    Retainers and one-off scopes with budgets and burn.

  • Invoicing & payment requests

    £412k issued

    Raise an invoice or a payment request, approve, send.

  • Partner & referral commissions

    6 partners

    Referral splits tracked and paid out per partner.

  • Leave & WFH

    3 office · 2 WFH

    Office / WFH / field check-ins and leave balances.

  • AI feedback triage

    behind a gate

    Inbound notes drafted and routed to the right lead.

Agencies · built by Gravixar

Run your agency on this.

This is the operating system I build for agencies: scoped projects, the review loop, invoicing and payment requests, partner commissions, leave and WFH, all gated and audited. Most builds run 4 to 8 weeks. One call to scope it, no obligation.

Book a 30-min callgravixar.com